Publishing

The coordinating function of the University Library in the field of publications was established by the Newsletter 31/2021. This decision enables to cross-check with Open Access agreements of the University Library prior to the edition of articles and thus contributes to reduce publications costs. Particularly due to the DEAL-agreement with the publishers Springer Nature and Wiley or with the publisher MDPI, authors may profit simplified processes and discounts. In addition, the Open Access-commissioner offers a formal quality assessment of the envisaged journals in order to reduce the risk of publishing in Predatory Journals. The University Library informs the cost center when an Open Access-funding application has to be submitted.

The applications (form general application for procurement) are assessed and processed by the University Library.

1. Literature Procurement

• The application for procurement has to be submitted to the following email-address: beschaffungsantrag_literatur@….
• The application for procurement of literature is received by the University Library.
• In the case of an order value below 500 Euro, the University Library may make the order. (exception: administration budget of the departments – title 54649: joint underwriting of the department 3.1).
• In the case of an order value exceeding 500 Euro:
  1. Financed by third party-funding, joint underwriting of the application for procurement by the department 3.2 (Third party-funding)
     Title: 54752, -53, -60, -70, -72, -73, -74
  2. Financed by budget of the cost center, no joint underwriting is required.
     Title: 54751
  3. Financed by administration budget of the departments, joint underwriting of the application for procurement by the department 3.1 (Finance).
     Title: 54649
• The invoice is complemented by a supplementary sheet by the University Library, where the determination, the inventory account, the Ref.HÜL-Nr. (if available) are filled in and which is signed in the field “others”. The invoice is forwarded to the cost center.
• The cost center finalized the invoice and sends it to the department 3.4.
• The payment of the invoice is done by the Finance Department by the department 3.4 or 3.1, in the case of financing by project funding by the department 3.2.

2. Publication of articles

• The application for procurement has to be submitted to the following email-address: beschaffungsantrag_artikel@….
• In the case of an order value below 500 Euro, the University Library may release the order for decentralized procurement (exception: internet orders and foreign countries: those are forwarded to the procurement of Chemnitz University of Technology). An allocation of finances does not happen.
• In the case of an order value exceeding 500 Euro, a decentralized release of procurement is taking place. There should be added an explanation why that supplier had been selected.
  1. Financed by third party-funding, joint underwriting of the application for procurement by the department 3.2 (Third party-funding).
     Title: 54752, -53, -60, -70, -72, -73, -74
  2. Financed by budget of the cost center, no joint underwriting is required.
     Title: 54751
• Releases of books and brochures as well as related author contracts are forwarded to the department 3.5 (Procurement): ( beschaffungsantrag@…) for further processing.
• The invoices are received by the department 3.4 and are forwarded to the cost center.
• The cost center returns the processed invoice to the department 3.4.
• The payment of the invoices is done by the Finance Department by the department 3.4, in the case of project funding by the department 3.2.